The Best Interview Thank You Letter I’ve Ever Received

Best Interview Thank You Letter

by Donna Svei on June 10, 2013

Should you or shouldn’t you write a thank you note, email, or letter following a job interview? After many years of recruiting, I recently received the best interview thank letter you ever. If you write as well as this candidate does, you’re genuinely appreciative, and you’re a great fit, then absolutely send a thank you!

The Best Interview Thank You

Want some ideas? Read this letter and the analysis that follows:

Dear Donna,

Thank you for taking the time to speak with me regarding the [Job Title] position at the [Hiring Company]. It sounds like a wonderful opportunity both in terms of the organization and the position. I have a lot to offer [Hiring Company] as [Job Title], but also in other areas as needed.

My broad experience in [Hiring Company’s Industry] management would be a strong addition to the team currently in place. I understand the needs of my colleagues and see the [Job Title] role as one that requires a service-oriented mentality. I want to be helpful when I can but also have the judgment to know when to step back.

I also think I could be helpful to [Hiring Manager]. Often in my career I have been asked to add challenging projects to my portfolio while keeping up with my daily responsibilities.

I am not shy about sharing my ideas or thoughts, but do so in a tactful and diplomatic manner. I think a good indicator of that was when I was invited by the [Previous Employer] Board of Directors to be a voting member of the Board Search Committee for a new CEO in 2006. I was able to gain the respect of a Board that had many members who were prominent in politics, business, and technology.

Finally, as a [Credential], I have kept up with the educational requirements necessary to maintain my [Credential] license. I’m an expert in [Industry] [Functional Area of Expertise] matters and have detailed knowledge of [Functional Area of Expertise] law and state regulations regarding [Industry].  I have experience managing [Business Activity], both as a [One Side of the Transaction] and as a [The other Side of the Transaction] in the international realm.

Most of all, I have a strong belief in the mission of [Hiring Company]. I have spent my career in [Industry] and feel my personal belief system and my strong [Industry] management skills make me an ideal candidate for this position.

Donna, I would relish the opportunity to have further discussions with you where we drill down into the specifics of the position.  Thank you once again for your time and for considering me for this position.

Best Regards,

[Candidate Name]

The Analysis

Paragraph 1: The candidate thanked me and then, indirectly, told me what he was going to tell me.

Paragraph 2: He described his on-point industry experience, his service orientation, and his willingness and ability to take on additional responsibility without stepping on toes.

Paragraph 3: He discussed his willingness to contribute ideas and provided evidence of the respect his stakeholders have had for him.

Paragraph 4: He described his subject matter expertise and showed that he can bring multiple perspectives to the position.

Paragraph 5: He discussed his fundamental cultural fit for the job.

Paragraph 6: He reiterated his interest in the opportunity and thanked me again.

In addition, the letter provided information on a couple of points we had not covered in our interview and elaborated a bit on items we had discussed.

The letter came via email several hours after we had completed our interview. I liked it so much that I called him to tell him that it was the best interview thank you letter I had ever received.  I have never, in all my years of recruiting, made a call like that.

Why Did I Like It?

I felt genuinely thanked, it provided useful new information, and it made me believe that he could both do the job and be a wonderful colleague. And he didn’t make this interview thank you letter mistake. Because of that, I asked him if I could share a redacted copy of his letter here to help job seekers with one of the biggest writing challenges ever.

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A Sample Interview Thank You Email (She Won the Job!)

This post shares another top notch sample thank you and discusses how you can position yourself during the interview to be able to write a great interview thank you.

I write executive resumes and LinkedIn profiles. Save time. Get hired. Email me at or call me at (208) 721-0131.

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23 Comments on "The Best Interview Thank You Letter I’ve Ever Received"

15 days 13 hrs

Your letter makes some great points and I suppose serves to refresh the hiring manager’s memory if you are one of many candidates being seriously considered. I work for a NYC based startup, have hired about 40 marketing, biz dev and support staff in 2015, likely will hire another 18-20 by year end. This is typical of my experience over the past 8-9 years at 2 startups. I can’t imagine an instance where a follow up/ TY note was a significant piece of my decision making or the tipping point for one candidate vs another or led me to reconsideri a candidate. Typically both I and the candidate know instinctively (if it hasn’t been expressly discussed) if and what the next step will be when she/he and I shake hands and say goodbye. In this time of mega info overload, screens in front of our faces day in and out, I would have a very negative feeling upon opening this email and seeing 500-600 words in a thank you “note” I believe this is a place for less is more. Thanks.

15 days 13 hrs


You make a good point about startup culture and culture in general. It’s important to think about your recipient and use a culturally appropriate thank you.

Thank you for commenting,


5 mos 4 days

Donna, here it is 2 years later after the initial post about “Thank You” letters. I remembered you had posted this and pulled it up. After 2 1/2 years of retirement I decided to submit a resume by email. Within an hour they set up an initial interview. The first of three interviews was today. I was told I will get that second interview later this week. Per your advice in the blogs, I threw out the snail-mail thank-you note and went for email. (I am 66 and do not need to be in the last 1% laggard group. My interviewer today was in her 20’s.)
I used the “Best Ever Thank You Note” article to compose my letter.
Thank you.
PS I see you have a new home on FaceBook.
(Does PS put me in the !%?)

5 mos 4 days


What a fabulous story! I hope you get an offer.

Yes, I’ve moved from a “page” to a public “group.” More interaction, more community. Here’s the link: AvidCareerist Facebook Group

Kind regards,


1 yr 5 mos

This is a great letter and an inspiration. Do you think however, that is ever acceptable to send a thank you card with similar information. I am a registered nurse and to me it seems more personable to send a hand written card. My job is all about being sincere/professional/personable. Would my interviewer appreciate it?

Thank you for sharing!

Hi Jordan,

Different recruiters and hiring managers have different preferences. I don’t like anything that puts another piece of paper on my desk. Others think handwritten is the way to go. Follow your heart.

Thank you for your kind words and asking a question that I’m sure many people wonder about.


1 yr 6 mos

I believe this is a very good letter, and the points that Donna has enlisted below (per paragraph) summarizes the letter perfectly. I will certainly keep the above key points in mind when I draft a “Follow-Through” letter to any potential employer. Thank you for sharing!

Thank you Mohammad. Donna

1 yr 7 mos

This email/letter, to me, is a little too long…esp to a sr. exec

Thank you Jen. Donna

1 yr 8 mos

Thanks! As others have already noted I agree that it is a tad on the long side, but well written.

However, I am surprised no one has commented on using “personal” belief system. I don’t think that is a line that should be kept in the thank you letter. I do like his reference to the firm’s mission (i.e. core values, vision, etc.).

Thank you John. Donna

1 yr 10 mos

Hello Donna,
My Manager sent out a email today stating she was taking over another department. I would like the oppurtunity to apply for her position. I feel that I am qualified although I have no previous management, or supervisoral experience. I have however been a great team leader. My fellow employees constantly seek me out for assistance. My question to you is should I write a letter to our Director of Operations and request the position or apply internally through our website.

Thank you!

Can you get guidance from your Manager? She probably has the best sense of what is appropriate. That said, it’s ALWAYS a good idea to follow process so do apply through the website regardless of what else you do.

2 yrs 6 days

I have an interview coming up, I have never had a successful interview and am making sure i research, research, research this time. Its for a general assistant in a supermarket but a job’s a job! I was wondering is it really worth it to send a thank you letter or will the employer just think you’re being a “suck up”?

Oh and another point, did he get the job? 😀

Hi Siobhan,

This isn’t sucking up. It’s courtesy. On your final question, please see my answer to Freddie above.

Good luck!


2 yrs 1 mo

Such a nice words letter
this will help great for me and I hope for others.

Thank you Fahad. Donna

2 yrs 1 mo

What if you spent your career in offices?

Most of all, I’m excited about the challenges and opportunities you described earlier today. Given my ability to do A and B, I would hit the ground running with the ability to generate rapid progress on C and lead growth in D.


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