Job Seeker Must Have — An Email Signature Block

Sometimes when I blog about job search I worry that I’m picking nits.

Often, as is the case here, I’m trying to explain the subtleties of interacting with recruiters and hiring managers.

I call out behaviors that make me feel as though an applicant doesn’t see me or think of me — the troubling little patterns that we recruiters recognize negatively as we interact with thousands of applicants.

An AvidCareerist reader, Jefferson Phillips, wrote this in a comment here:

“A recruiting specialist looks beyond the surface scribe for telltales. Like how you write, what you accomplish in a few words, tact, respect for the reader and dignity.” 

He’s right. We do. Whether we do it consciously or unconsciously, we do. As do our clients.

One of the Big Email Mistakes

So, for instance, when an applicant omits a signature block from their emails, it creates some unease about how else they might cut corners. Plus, it’s annoying to have to hunt up their contact information.

52% of people use signature blocks. 48% don’t. Be part of the 52%.

The Fix

Provide your:

    1. First and last names.
    2. Title.
    3. Mobile number.
    4. Time zone.
    5. LinkedIn profile URL or a link to your profile.

Like this:


I use a service called Wisestamp that lets me provide links to my AvidCareerist Facebook group and my LinkedIn, Twitter, Google+, and Pinterest accounts. You can define your links.

Wisestamp (not an affiliate) offers free and paid options. You can learn more about them here.

Why an Email Signature Block Matters

Sure, the person you’re emailing might already have that information, but don’t make them look it up.

You only have to set up your signature block once to make it easy for everyone who gets your emails to contact you.

When they don’t know you, many people appreciate the opportunity to take a quick look at your LinkedIn profile before they call you.

Omitting a signature block from your emails might seem like a little thing, but it is a data point about how considerately you treat others and how easy it is to work with you.

Don’t send a recruiter an email that makes them want to call you and then make it hard for them to do so. Show that you’re easy to work with from the very beginning.

I write executive resumes and LinkedIn profiles. Save time. Get hired. Email me at for more information.

Image: Fotolia/gajus
Updated June 2017

© 2014 – 2017, Donna Svei. All rights reserved.


Comments 8

  1. This is a great tip thank you. I hade been putting my home address so people could see the state I live in, but had concerns about having all that in ever email I sent out. your method provides a great alternative. thank you.

  2. I doubt the correctness of this suggestion, though I would agree that the signature block probably won’t hurt. My full contact information is in the heading anyway, since I’m using a business-style template. To include this information at the end of the letter seems redundant and just a bit silly, possible over-eager. (No matter how hot-to-trot I might be.)

  3. Hi Jacob,

    Thank you for this. I get many emails from active candidates that don’t contain their phone number in a heading, a signature block, or anywhere else. I’m glad you’re easy to call!

    Kind regards,


  4. Thank you a lot! Great article! But you can check other email signature generators similar to Wisestamp, for example, try for free.

  5. Hi Fred,

    Thanks for the tip on I checked it out. It looks interesting.


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