Donna Svei Reviews Best Email Signature

The Best Email Signature [w/VIDEO]

Why Your Email Signature Matters

Sometimes when I blog about job search, I worry that I’m picking nits. 

Often, as is the case here, I’m trying to explain the subtleties of interacting with recruiters and hiring managers. I call out behaviors that make me feel as though an applicant doesn’t see me or think of me — the troubling little patterns that recruiters notice as we interact with thousands of applicants.

An AvidCareerist reader, Jefferson Phillips, wrote this in a comment here:

“A recruiting specialist looks beyond the surface scribe for telltales. Like how you write, what you accomplish in a few words, tact, respect for the reader and dignity.” 

He’s right. We do. Whether we do it consciously or unconsciously, we do. As do our clients.

Recruiters Want You to Use an Email Signature

So, for instance, when an applicant omits a signature block from their emails, it creates some unease about how else they might cut corners.

Plus, it’s annoying to have to hunt up their contact information. Really annoying.

52% of people use signature blocks. 48% don’t. Be part of the 52%.

Elements of the Best Email Signature

Provide your:

    1. First and last names.
    2. Photo.
    3. Title and company (if appropriate).
    4. Mobile number.
    5. Time zone.
    6. LinkedIn profile URL (more here) or an icon link to your profile.
    7. Links to other professional social media sites (if appropriate).

Like this:

Email Signature Block

Email Signature Services

I use an email signature service called Wisestamp (not an affiliate). You can see how it renders in the screenshot above.

Wisestamp offers free and paid options. You can learn more about them here.

How to Set Up a Wisestamp Email Signature

This video shows you how easy it is to set up a Wisestamp email signature on a Gmail account:

Why an Email Signature Matters

Sure, the person you’re emailing might already have the information you can provide in an email signature. However, what if they’re too rushed or lazy to look it up? Don’t risk making them work too hard.

You only have to set up your signature block once to make it easy for everyone who gets your emails to contact you.

When people (like recruiters and hiring managers) don’t know you, they appreciate the opportunity to take a quick look at your photo and LinkedIn profile before they respond to your email.

Omitting a signature block from your emails might seem like a little thing, but it is a data point about how considerately you treat others and how easy it is to work with you. Don’t send a recruiter an email that makes them want to call you and then make it hard for them to do so. Show that you’re easy to work with from the very beginning.

Best Email Signature 

I looked at all the services and have used WiseStamp for years. I give them a five-star rating.

More Review Series Posts!
Google for Jobs (here)
The Top Job Search Metric (here)

Image: Fotolia/gajus
Updated July 2020

© 2014 – 2020, Donna Svei. All rights reserved.

Comments 8

  1. This is a great tip thank you. I hade been putting my home address so people could see the state I live in, but had concerns about having all that in ever email I sent out. your method provides a great alternative. thank you.

  2. I doubt the correctness of this suggestion, though I would agree that the signature block probably won’t hurt. My full contact information is in the heading anyway, since I’m using a business-style template. To include this information at the end of the letter seems redundant and just a bit silly, possible over-eager. (No matter how hot-to-trot I might be.)

  3. Hi Jacob,

    Thank you for this. I get many emails from active candidates that don’t contain their phone number in a heading, a signature block, or anywhere else. I’m glad you’re easy to call!

    Kind regards,


  4. Thank you a lot! Great article! But you can check other email signature generators similar to Wisestamp, for example, try for free.

  5. Hi Fred,

    Thanks for the tip on I checked it out. It looks interesting.


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