You have a new job, or you’re just done (a Fast Company poll says 52% of workers have leaps planned for 2021). So now, you have to figure out how to quit your job.
It’s simple. You walk into your manager’s office, smile, and say, “I’m quitting my job. This is my 2-week notice.”
You can do it that way, but knowing how to quit your job, and doing it gracefully, will help you protect yourself financially and keep doors open to:
- Return to your company
- Work with your boss and colleagues at other companies
- Get good LinkedIn recommendations and references
Because of that, it’s worth planning your exit in detail.
Check out the 10-step infographic below for the highlights of what your plan needs to include. Then drill down for more detail in the narrative that follows the infographic.
10 Steps to Quit Your Job
Confirm All Details of Your New Job Offer
First, if you’re moving to a new job, be sure you have a firm offer before quitting.
Michelle Petrazzuolo, an HR manager and career coach, cautions you to wait to resign until:
- All reference and background checks have been completed
- You have received, signed, and returned a written offer letter
- You have a firm start date from HR
I would add finding out whether or not you will be asked to sign a non-compete agreement. Just because an employer doesn’t ask you to sign one along with your offer doesn’t mean they don’t plan to insist on it later.
Get Your Money Before You Quit
Next, Jeff Altman, a recruiter and career coach, reminds you to collect outstanding, non-salary compensation before quitting.
If you’re due a big commission, don’t give notice until the funds have been deposited and cleared your bank. The same goes for bonuses.
Why does Jeff say this? He had an employer stop payment on a check after he had given his resignation. He then had to go through his state’s Department of Labor to get paid. Ugh.
Create Your Career Archive
Matt Franks, an entrepreneur, reminds you to collect the information you’ll want in the future for your files.
That might include:
- Your employment agreement
- Documentation that details money due to you at separation
- Emails and other communications that praise your work
- Copies of your performance reviews
- Facts and data about your big accomplishments
- Work samples and templates
If I had a dollar for every resume client who wishes they had kept this type of information…
That said, don’t break laws or violate your employment agreement when creating your archive. Employers get angry about that type of behavior.
Also, be aware that your boss might be expecting you to quit. Some firms now use services that collect internal and external data to predict resignations and other behavior.
While this is often done to amp up retention efforts, they can use the same information to implement surveillance on people who might take confidential information for various reasons.
Create a “Turnover Report”
Then, before you resign, Valerie Streif, a job search advisor, recommends creating a turnover report for your boss.
It should include:
- A list and status on what you’ve been doing
- Other information they need to know
- A list of key contacts and an offer to make introductions
How Much Notice Should You Give When You Quit Your Job?
Your goal is 2-fold here:
- You don’t want your new employer to think you would leave them in a hurry.
- Within reason, you want to ensure a smooth transition for your current employer.
Talk with your new boss about their needs and consider your current company’s situation. It’s usually pretty easy to agree on a schedule that takes care of everyone.
The experts I polled advised a 2-week minimum. 4 weeks is common at senior levels. I’ve seen transitions of up to 2 months.
Whatever your choice, make your transition time count. Don’t check out. If you do, you’ll hurt your company and your reputation.
How Do You Tell Your Boss You’re Quitting Your Job?
It’s courteous to tell your boss you’re quitting before you share the information with anyone else.
Lisa Skeete Tatum, CEO of Landit, advises you to meet with your boss in person and provide a clear, concise reason for your resignation.
- Take the high road.
- Stay positive and fact-based.
- Emphasize your commitment to a great transition.
- Talk about what you’re going to, not why you’re leaving.
- Thank your boss for the opportunity to have worked for them and your organization.
Lisa suggests a short and sweet letter to share at your meeting:
This is my letter of resignation effective [date]. Thank you for the opportunity.
SaraEllen Hutchison, an attorney, agrees. She says, “Kill them with kindness. No matter what they did to you…if you can set a tone of professionalism and grace in your notice, it will pre-pave better interactions…from there on out.”
That turnover report and the intros described above? Excellent examples of killing them with kindness.
Be Prepared for a Call to Security
In a worst-case scenario, you might find yourself immediately cut off from all company systems with a security escort taking you to collect your things and accompanying you to the door.
If this happens to you:
- Be polite.
- Congratulate yourself for all the planning and prep work you did.
- Don’t be offended. Your employer might have had bad experiences with other people that warrants their policy.
Be Prepared for a Counter-Offer
On the other end of the continuum, Colin McLetchie, PCC, a career coach, reminds you to expect a counter-offer.
If you’ve done a good job of explaining why you’re leaving, repeat those lines to your manager when they ask, “What will it take to keep you?”
If you’re tempted to take a counter-offer, don’t say I didn’t warn you. That’s a big topic worthy of its own post. If you want more info, google, “Should I take a counter-offer?”
How Do You Tell HR & Your Co-Workers You’re Quitting Your Job?
Work this one out with your boss. Try to support them in any face-saving they want to do — even if it kills you to kill them with kindness.
Tell everyone the same story. Be consistent. Be honorable.
If you’re disgruntled, promise yourself you’ll wait 10 years to give anyone the “real” story. It won’t matter then, and your anger will probably have subsided.
Send a Last-Day Email
Then, consider sending your colleagues a last-day email to say goodbye.
I saw a client do that. He wrote a warm, funny post for his company’s employee Facebook group. He left everyone laughing and feeling good about themselves and him.
If you don’t have a group site to post to, send an email.
Stay in Touch with Former Colleagues
Finally, stay in touch with your colleagues. Recent research shows they’re your best source of future job opportunities.
Because of that, send an occasional email to stay in touch.
Here are more options Lisa and I identified:
- Add key colleagues to your personal “Board of Advisors.”
- Reach out to your Board members for the occasional coffee or a meal.
- Arrange to meet up with former colleagues at industry events.
- Join your company’s Facebook alumni group. Participate.
- Connect with colleagues on LinkedIn.
- Maintain your personal friendships.
Sharing is Caring
If I’ve missed anything or have a question about how to quit your job, I hope you will mention it in the comments below. It’s one thing to write a blog post, but it’s even better to start a conversation.
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Featured by: 3Plus International
Updated February 2021
© 2017 – 2021, Donna Svei. All rights reserved.
Donna Svei, an executive resume writer and former C-level executive, retained search consultant, and CPA, authors all of AvidCareerist’s posts. She has written for and been quoted by 100+ business and general media outlets, including Forbes, Mashable, Fast Company, Inc., Entrepreneur, the New York Times, USA Today, Time, CBS, the BBC, Lifehacker, Social Media Today, IT World, SmartBrief, and Business News Daily.
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